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Lbs Rescued — This Year
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📈 View Impact Analytics →
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Runs Completed
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🚐 View All Pickups →
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Active Volunteers
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👥 View Team →
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Partner Organizations
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🏢 View Partners →
⚠️ Needs Attention
All runs logged ✓
Open Pickups
3 OpenLoading runs…
Recent Activity
Pickup completed — Whole Foods Malvern132 lbs rescued → Chester County Food Bank
8m
New volunteer registeredMaria Chen joined as Food Rescue Driver
42m
Donor self-reported availabilitySteel City Coffee — 40 lbs prepared food
1h
New partner onboardedTerrain at Styer's added as donor
Yesterday
Delivery confirmed284 lbs → Coatesville + Phoenixville shelters
Yesterday
🙋 Volunteer Availability — Today
📋 Today's Claimed Runs
| Time | Volunteer | Donor | Est. Lbs | Status |
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All Pickups & Deliveries
Loading…| Date/Time | Donor | Recipient | Volunteer | Est. Lbs | Actual Lbs | Status |
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All Routes
Loading…| Route Name | Agency | Day | Region | Stops | Slot Health (next 12 wks) | Status |
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New Route
Route Details
Route Starting Point (optional)
Route End Point (optional)
Pickup Stops
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Overview
Pickup Stops
Slots
| Date | Status | Volunteer | Total Lbs | Notes |
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Total Lbs Rescued
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Total Runs
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Active Donors
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Active Volunteers
📦 Lbs Rescued Per Month
✅ Runs Completed Per Month
🏆 Top 5 Donors by Lbs
🙋 Top 5 Volunteers by Lbs
🥦 Lbs by Food Type
📅 Weekly Pickup Trend
Last 12 weeks🍽️
Community Impact
Every 1.2 lbs of food rescued = 1 meal provided
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estimated meals provided
Good morning! 👋
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My Availability
My Location
Used to sort runs by proximity
Current: Not set
My Vehicle
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Update to help admin assign the right runs
Available Runs Near You
Sorted by proximity to your current location
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My Pickup History
0 completed
| Date | Donor | Recipient | Food Type | Lbs | Status |
|---|---|---|---|---|---|
| Your completed runs will appear here | |||||
View:
🤝 Rescue Partner Locations
| Location Name | Parent Org | Category | Contact | Food Type | Recurring Schedule | Recipient Agency | Total Lbs | Last | F4 Contact |
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🏢 Recipient Agencies
| Agency Name | Coordinator | Contact | F4 Contact | Active Drivers | Open Runs | Non-logged | Status |
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Welcome back
Agency Coordinator
🔴 Unclaimed
⚠️ Not Logged
🚚 In Progress
Welcome 🙏
Use this portal to report available food, manage your recurring schedule, and track your donation history.
🍱 Tell us about your donation
🔔 Pickup Notifications
Get a text message when a volunteer claims your run
📋 Donation Summary
Food type—
Pounds—
When—
Contact—
A volunteer will see this and claim your run.
Volunteer Zone Map
Chester County, PA
📦 New Pickup Locator
Enter a donor address to pin it on the map and see which volunteers are nearby
All Volunteers — F4 Food Logistics
| Volunteer | Status | Current Location | Vehicle | Roles | Today's Runs | Notify |
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User Accounts
| Name | Role | Org / Area | Status | Actions | |
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Volunteer
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📋 My Contact Info
🚗 My Location & Vehicle
🔒 Change Password
📦 My Pickup History
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| Date | Donor | Recipient | Food Type | Lbs | Status |
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ℹ️
IRS Charitable Mileage Deduction — 14¢ per mile (2025–2026)
Miles recorded here reflect donor-to-recipient travel only, per IRS rules for charitable mileage (Publication 526). Commute miles from your home are not deductible. Pickups you log through the Log Completion page are added here automatically; use the form below for any trips not tied to a claimed run. Export the PDF at tax time for your preparer.
Miles recorded here reflect donor-to-recipient travel only, per IRS rules for charitable mileage (Publication 526). Commute miles from your home are not deductible. Pickups you log through the Log Completion page are added here automatically; use the form below for any trips not tied to a claimed run. Export the PDF at tax time for your preparer.
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Trips Logged
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Total Miles (YTD)
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$0
Est. Deduction (YTD)
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0 mi
This Month
➕ Log a Trip
📋 My Trip Log
| Date | Type | From | To | Miles | Deduction | Run ID | Notes | |
|---|---|---|---|---|---|---|---|---|
| No trips logged yet — add your first trip above. | ||||||||
❓ How the Tax Deduction Works
The IRS allows volunteers to deduct mileage driven for qualified nonprofits at 14¢ per mile (set by Congress — unchanged since 1998). This is a charitable contribution deduction, not a business expense.
✅ Deductible
- Driving to pick up donated food
- Driving to deliver food to recipients
- Driving to F4 volunteer events
❌ Not Deductible
- Personal errands combined with pickup
- Commuting to your regular job
- Miles reimbursed by F4
- Trips not directly tied to F4 service
To claim the deduction, you must itemize on your federal return (Schedule A). If you take the standard deduction, this does not apply. Consult your tax preparer — this tool provides records only and is not tax advice.
⚙️ App Configuration
🏢 Organization Settings
These settings affect the whole organization. Changes take effect immediately.
Volunteer Application Reviewer
When someone submits a volunteer application via the public signup page, this person receives the notification email.
This is the email that gets new application notifications. You can enter multiple addresses separated by commas (e.g. team@f4service.org, brenda@f4service.org).
💬 SMS Settings
SMS is an additive channel. Email always sends. SMS only fires when a cook's notify preference is Text or Both, the cook has a valid phone, and the master switch below is on.
Master Switch
When off, no SMS goes out regardless of cook preferences. Email is unaffected.
When set, every outgoing SMS gets rerouted to this number instead of the real cook. Use for dry runs against the real roster. Leave blank for live SMS to actual cooks.
Quiet Hours (TCPA compliance)
Federal law (TCPA) prohibits commercial SMS between 8pm and 8am recipient local time. The hub enforces this automatically: any cook-bound SMS sent during those hours is deferred and logged with status
deferred in Cook_Send_Log. Email is unaffected and still sends. The daily auto-triggers run at 9am ET, safely outside this window. The Test SMS panel below bypasses this check (you can self-test at any hour).
Test SMS
Send a one-off SMS to verify Twilio credentials and delivery. Works even when the master switch is off. Honors the test redirect above.
0 characters (standard SMS is 160 per segment)
📧 Email Settings
Email is the always-on notification channel. All cooking-program emails (invites, nudges, reminders, welcomes, declines, receipts, route briefs) send through SendGrid from team@f4service.org. There is no master switch - email always fires.
Test Email
Send a one-off email to verify SendGrid credentials and delivery. Useful after rotating the API key or to confirm a recipient address.
🔌 API Status
🤖 Anthropic Claude — key stored securely in
proxy.php📗 Google Sheets — syncing via
sheets_proxy.php Open Sheets ↗📗 Google Sheets Setup
Initialize your Google Sheet with the correct tabs and column headers. Run this once on first setup.